Privacy policy

Privacy Policy for Winter Ski Weekend Event

At Mensa Slovenia, we value your privacy and are committed to protecting the personal information you provide to us during your participation in the Winter Ski Weekend event (the "Event"). This Privacy Policy outlines how we collect, use, and protect your personal information in accordance with applicable privacy laws.

1. Information We Collect

We collect the following types of personal information when you register for or participate in the Event:

• Personal Identification Information: Full name, email address, date of birth, and any other details required for registration.
• Payment Information: Payment details necessary to process event fees (such as credit card numbers, billing address, and payment transaction history).
• Event Preferences: Information about your specific preferences for activities, room selection, food allergies, etc.

2. How We Use Your Information

We use the information we collect for the following purposes:

• To Process Your Registration: Your personal and payment information is used to complete your registration for the Event and provide necessary confirmations.
• To Communicate with You: We may use your contact information to send event updates, confirmations, schedules, or emergency notifications related to the Event.
• To Improve the Event Experience: We use feedback and preferences to enhance future event planning, activities, and guest services.

3. Sharing Your Information

We do not sell, rent, or share your personal information with third parties except in the following cases:

• Service Providers: We may share your information with trusted service providers who assist in organizing the Event (e.g., hotels, activity providers, transportation services). These third parties are obligated to protect your information and only use it to perform services on our behalf.
• Legal Requirements: If required by law, we may disclose your information to comply with a legal obligation, enforce event terms, or protect our rights or safety, or the rights and safety of others.

4. Data Security

We take reasonable precautions to safeguard your personal information. We use secure servers, encryption technologies, and access controls to protect your data. However, please be aware that no method of transmission over the internet or method of electronic storage is 100% secure, and we cannot guarantee the absolute security of your information.

5. Retention of Data

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce agreements. Once your data is no longer needed, we will securely delete or anonymize it.

6. Your Rights

Depending on your location, you may have the following rights regarding your personal information:

• Access: You have the right to request access to the personal data we hold about you.
• Correction: You have the right to request correction of any inaccurate or incomplete data.
• Deletion: You can request the deletion of your personal information, subject to certain exceptions (e.g., for legal compliance).
• Opt-out: You can opt out of receiving promotional emails or newsletters by clicking the unsubscribe link in our communications.

To exercise any of these rights, please contact us at ski@mensa.si.

7. Cookies

Our website may use cookies to improve your experience and analyze website traffic. Cookies are small files stored on your device that help us remember your preferences. You can control cookie settings in your browser, but please note that disabling cookies may affect the functionality of some parts of our website.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. If we make significant changes, we will notify you via email or through other means before the changes take effect. We encourage you to periodically review this policy for the latest updates.

9. Contact Information

If you have any questions or concerns about this Privacy Policy or how we handle your personal information, please contact us at:

Društvo Mensa Slovenia
Email: ski@mensa.si
Phone: +386 64 1 63672
Address: Pod lipami 28, 1000 Ljubljana